When it comes to your wedding RSVP’s, the goal is very simple- you need guests to tell you how many people are attending your wedding by a certain date- but the way to achieve that goal can be tricky. You want to be clear with guests that you need a reply by a certain date without being too demanding. You might even need said guests to give you extra information such as meal preferences, intent to attend additional wedding related events, a +1 name, or even song suggestions. This all seems pretty straightforward but the trickiest part is actually getting your guests to RSVP on time! In an effort to help you get off to a good start, we’re sharing our best tips for getting people to RSVP to your wedding.
(Stationer: Celebrations in Paper, Photographer: Elyse Hall Photography)
Event Planner Victoria Canada of Victoria Canada Weddings + Events top 2 tips for getting people to RSVP to your wedding:
-If guests do not RSVP at the requested time, call them! You can say, “We noticed we are missing your RSVP and we wanted to make sure that you received your invitation to the wedding!”. By mentioning that it may have gotten lost in the mail, you’re disarming your guest and opening up the conversation. And mail actually does get lost sometimes!
Tips for Getting People to RSVP to your Wedding: Be very clear about HOW and WHEN to RSVP. You’ll get much better results if you offer a few ways to RSVP such as a card via snail mail, text, email, or an online RSVP site (like Eventbrite). If you do offer a snail mail option, always include a pre-addressed, pre-stamped envelope. Consider the age of people who have been invited- some may not be comfortable with online or mobile device RSVP’s so a good ol’ fashioned card is still a really solid option.
Tips for Getting People to RSVP to your Wedding: Be (and stay) organized! If you don’t have a plan to track your RSVP’s, you’ll have a nightmare on your hands. Whether you use a spreadsheet, a notebook, or an online tracking system, make sure you use it every single time you get an RSVP because even though you think you’ll remember, you won’t!
(Stationer: Be in Love Designs)
Tips for Getting People to RSVP to your Wedding: Send a reminder to RSVP a week prior to any guests that haven’t replied then follow up if you still don’t get a response. You can send an email or text, or better yet, make a phone call to check with guests who haven’t RSVP’d yet. Most of them will be so grateful that you are following up!
Tips for Getting People to RSVP to your Wedding: Give yourself a cushion. Remember that it will take time to follow up with non-responders and you don’t want panic to set in because you started following up the day before your count is due to the caterer. Also, expect that some guests who don’t ever reply will still attend and some guests that reply yes will be a no-show. It happens all the time and there’s no need to stress about it!
(Stationer: Brie Dumais Designs)
Tips for Getting People to RSVP to your Wedding: Include some fun! If one of your priorities for your wedding is a packed dance floor, ask guests for song suggestions on the RSVP card. You’ll be able to give your DJ or band a well-rounded song list without doing all the work!
Tips for Getting People to RSVP to your Wedding: If you want to track your RSVP’s online, consider using Eventbrite. You’ve probably already used this online RSVP/ticketing service to attend an event, join a party or even RSVP to someone else’s wedding and while we highly recommend sending an actual invitation in the mail, we like Eventbrite’s ability to track your RSVP’s. Their event management software can be used for any size event and is very user friendly; with Eventbrite your event can be made private, several events can be listed (like a welcome dinner, wedding ceremony, reception, and brunch) and there’s a password option so only your guests can see and respond to the event. Check out Eventbrite’s infographic about RSVPing:
Phoenix Bride & Groom, your complete Arizona wedding planning resourceShare on Facebook