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25
Sep
Kaytie and Alex’s Best Day Ever Wedding
categories: destination weddings and honeymoons, fabulous reception sites, floral inspiration, for your ceremony, real weddings, reception ideas, Wedding Inspiration

Best Day Ever Wedding _Phoenix Bride and Groom_Victoria Canada Weddings and Events_Arizona Biltmore_Keith and Melissa Photographers

Bride Kaytie, who previously worked for event planner Victoria Canada of Victoria Canada Weddings + Events, described her wedding as, “the dreamiest day” and once you get a look at it, you’ll understand why! The couple had their out of town guests in mind while planning their wedding so they chose Arizona Biltmore for their wedding venue which, they say, personifies “Arizona and winter comfy”. The details are gorgeous, the couple is so in love, there’s a few fun surprises, and overall, the planning that went into the day ended up making it Kaytie and Alex’s best day ever wedding!

When your wedding planner used to be your boss, you know there are some fun things in store…

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One thing you’ll notice right away about Kaytie and Alex is how truly HAPPY they are together. They radiate love!

Best Day Ever Wedding | Favorite Moment: One of my favorite moments from the day, hands down, was the first look because Alex turned around and his eyes filled with huge tears (and let’s just say, Alex is NOT a crier). I also loved our vows because I thought they perfectly described the way we feel about one another and I was so glad we didn’t share them with each other ahead of time.

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Best Day Ever Wedding | Color Palette:​ Kaytie and Alex chose cream and blush as the main colors for their decor but included navy with touches of metallic gold throughout to steer clear of their wedding being too muted.

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Best Day Ever Wedding | The Ceremony:​ Kaytie and Alex exchanged vows in Arizona Biltmore’s Paradise Garden on a picture perfect Arizona day. The aisle was lined with rose petals and large floral arrangements framed the space beautifully; Victoria surprised the couple with a custom monogram that was applied to the mirrored pedestals.

Best Day Ever Wedding _Phoenix Bride and Groom_Victoria Canada Weddings and Events_Arizona Biltmore_Keith and Melissa Photographers

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Congratulations to the bride and groom!

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Best Day Ever Wedding | Cocktail Hour: Cocktail hour on the lawn included a Nebraska football themed bar as a nod to Alex’s loyalty to his team. Kaytie recalls: I was chomping at the bit for months because I surprised Alex with a signature cocktail called, “Go Big Red” because he bleeds all things Nebraska.

Another fun fact, as told to us by Kaytie: Having football in common, Victoria and Alex were both very in tune with where one another stood when it came to their schools (Texas Tech and Nebraska); therefore, when a huge group of wedding crashers attempted to crash our wedding, not only did Vic spot them right away but she ended up busting them by putting them through a test of questions, including, “oh so you went to school with Alex at Iowa State?” Unfortunately for the crashers, they said, “yes!” Vic said, “mmm too bad because he went to Nebraska. Time to go”…we all got the biggest kick out of it because she’s such a badass.

Best Day Ever Wedding _Phoenix Bride and Groom_Victoria Canada Weddings and Events_Arizona Biltmore_Keith and Melissa Photographers

The “fun facts” cards displayed throughout cocktail hour shared anecdotes about Kaytie and Alex’s love story; the escort card display was very special to Kaytie— the navy blue frame and fabric covered display board was built by Alex and Kaytie’s father.

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This sign was another surprise from Victoria—just one more of the perks of having worked for a wedding planner!

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Best Day Ever Wedding | The Reception: Kaytie and Alex’s dinner reception was in Arizona Biltmore’s Grand Ballroom where a mix of large feasting tables and round tables were set with cream linens, gold chiavari chairs, tall clear vases topped with grand cream and blush floral arrangements, and gold details throughout.

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Best Day Ever Wedding _Phoenix Bride and Groom_Victoria Canada Weddings and Events_Arizona Biltmore_Keith and Melissa Photographers

Best Day Ever Wedding | More Surprises: My 3 best friends are 100% Greek. That being said, there has always been a long-standing joke that I think I’m Greek (and now Alex, too). The 3 of them surprised us with a “Big Fat Greek Wedding” style dance! It was seriously the biggest crack up and such a blast.

Also, Victoria knew that since Alex and I have been dating we have always collected and dated the corks from the bottles of wine we drink…well, she told the catering manager at The Biltmore this little secret and when we got back to our room that night, there was a huge bag of corks waiting for us from all of the bottles that were opened at the wedding, it was the cherry on top to the perfect day.

Best Day Ever Wedding _Phoenix Bride and Groom_Victoria Canada Weddings and Events_Arizona Biltmore_Keith and Melissa Photographers Best Day Ever Wedding _Phoenix Bride and Groom_Victoria Canada Weddings and Events_Arizona Biltmore_Keith and Melissa Photographers Best Day Ever Wedding _Phoenix Bride and Groom_Victoria Canada Weddings and Events_Arizona Biltmore_Keith and Melissa Photographers

Best Day Ever Wedding | Wedding Planner Love: When I was a sophomore in college, I had my sites set on wedding planning. To make a long story short, I ended up interviewing with Victoria and the rest was history! ​I worked for her for about 5 years and still do events with her from time to time when she needs an extra set of hands! She is honestly next level when it comes to anything event related. I remember watching her at weddings in awe and thinking to myself, “I can’t even imagine what it would be like if she could do my wedding one day.” Well, fast forward through years of friendship, tons of incredibly stunning events, and lots of wine and laughs later, she did end up planning our wedding! …and of course, just as I imagined way back when, it was a dream having her there through the whole process!!! 

Best Day Ever Wedding _Phoenix Bride and Groom_Victoria Canada Weddings and Events_Arizona Biltmore_Keith and Melissa Photographers

Best Day Ever Wedding | Wedding Day Love: This probably sounds cliche but there isn’t a single thing either of us would change. At the end of the night, as we were walking back to our room, all we could say was how completely flawless, ​stunning, and dreamy the whole day was. It was such a blast on so many levels! If possible, we would relive the day over and over and over again!

Congratulations Kaytie and Alex and thank you for sharing your BEST DAY EVER wedding with us!

Phoenix Bride and Groom_Arizona wedding magazine_wedding vendorsWedding Professionals Who Help You Wed in Style

Wedding Venue: Arizona Biltmore Resort & Spa

Wedding Planner: Victoria Canada Weddings + Events

Invitations: Celebrations in Paper

Makeup Artist: Corinna Cooke

Rentals: Classic Party Rentals

Bridesmaid Dresses: Schaffer’s

Photographer: Keith and Melissa Photographers | Wedding Gown: Bella Lily | Florist: Petal Pusher | Cake: Classic Cakes and Confections | Hair Stylist: Lanie Cunningham

Xoxo, Phoenix Bride & Groom…your complete Arizona wedding magazine and wedding planning resource

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30
Sep
Monochromatic White Wedding in Arizona
categories: bridal fashions, fabulous reception sites, floral inspiration, real weddings, reception ideas, Scottsdale Weddings, Wedding Inspiration

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Corey and Scott are a dream couple who planned the most beautiful wedding at El Chorro, right in the heart of Paradise Valley. The day was floral filled and love soaked, exactly how we like weddings to be, and it shows just how incredibly gorgeous a monochromatic white wedding in Arizona can be!

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Monochromatic White Wedding in Arizona: The girls had a “Bubbly Bar” as they were getting ready- this is such a fun idea!

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Love Sweet Love: We asked Corey about the book that brought her to tears and we learned that Scott is one of the sweetest grooms EVER…Scott had saved every single card I had ever given him in our relationship. He used them all to walk through the story of our relationship and gave it to me as a gift/scrapbook on our wedding day. 

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Favorite Moment: My favorite moment of the entire day was our first look. The intimate setting, the anticipation, and the overwhelming feeling of emotion you get from seeing your husband for the first time is unlike any moment you experience the entire day. 

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Monochromatic White Wedding Ceremony: The ceremony was on the Wedding Lawn and the stunning views of Camelback framed the couple perfectly as they said their I do’s. As wedding planner Victoria Canada explains, the floral was nicknamed the “hug” because the floral piece had a rounded effect. In essence it felt like they were being hugged with flowers.
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Their faces say it all!
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Monochromatic White Wedding Cocktail Hour: Cocktail hour showcased the white “beachy desert” theme Corey wanted for the day- glass vases, pretty white floral arrangements, elegant white linens and silver and wood accents brought it all together.
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Monochromatic White Wedding Reception: The reception was the perfect combination of elegant & glamorous and bright & airy; chandeliers and floral pieces were hung overhead complementing the soft pink drape that made for an intimate atmosphere.
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The Venue: As soon as we saw the venue we knew it was absolutely us…the cocktail hour {venue}, market street lights and rustic features had us sold- not to mention the service was absolutely incredible. We wanted an intimate setting where we would treasure our photos for years to come and a venue that we would enjoy every second with our guests- El Chorro made that an easy decision. 
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A Dream Come True: We wanted our guests to be comfortable, enjoy great food and drinks, and dance all night…Victoria Canada provided just that and more and the compliment that we received all night was “you look so relaxed”, exactly what we hoped our guests would say! The whole day came and went as if it were a dream, our only wish was we could do it all over again.
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El Chorro’s famous sticky buns were the perfect end late night takeaway!
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The Wedding Planner: We wanted the best and we wanted someone who would take the time to get to know is as a couple and make our day memorable and special. We loved absolutely every minute working with Victoria and her team. There was no detail overlooked and there was absolutely every detail thought of. She allowed us the entire week(!) to just focus on each other and everyone who was a part of our special day instead of the stress that could come with a wedding.  
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Corey and Scott, thank you for sharing your completely beautiful wedding with us and congratulations!
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Wedding Professionals Who Help You Wed in Style
Location: El Chorro
Photography: Elyse Hall Photography :: Florist: Petal Pusher : Cake: La Dolce Pesca
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Phoenix Bride & Groom, your complete Arizona wedding magazine and wedding planning resource
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29
Mar
Tips for Including Dogs in Your Wedding
categories: for your ceremony, from the consultants, reception ideas, Tips and Advice, Wedding Inspiration

The practice of including dogs in weddings isn’t brand new but we’ve seen a huge increase in the number of couples choosing to involve their furry babies in their weddings so naturally, we have some tips for including dogs in your wedding from Arizona’s Elite Circle wedding planners

David Twigger of T Weddings & Vermilion Events says: More and more weddings are becoming inclusive, modern traditions and one of these modern traditions is including family dogs in the wedding. Our tip for this is, rehearse.  We’re not talking just the wedding rehearsal.  If possible bring the dog to the location more than once to let them get used to the surroundings.  Increase social interaction before the wedding by taking your pup to lots of dog parks and places with unfamiliar people to get them used to all the excitement that they will be exposed to at your wedding. And the finishing touch? The doggie flower collar- it is a must!!

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(Photo: Hagerty Photography)

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(Photo: Katrina Wallace Photographers, Location: Sanctuary Camelback Mountain Resort and Spa)

Victoria Canada of Victoria Canada Weddings & Events says: Some pets get anxious around large groups of people so it is best to have someone be in charge of your pet who is familiar with your animal- this should NOT be someone in the wedding party or a parent.  They will be busy taking photos and enjoying your wedding! Don’t forget to provide your pet with water, snacks, toys etc. because the property most likely will not have those things on hand for you. We’ve had many experiences with dogs at weddings and sometimes they do NOT want to go down the aisle so despite all your preparation, if they don’t want to go, don’t force it. 

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(Photo: Stephanie Fay Photography, Wedding Coordinator: Victoria Canada Weddings & Events, Location: Hyatt Regency Scottsdale Resort & Spa at Gainey Ranch)

Cara Morrison of A Day to Cherish Weddings says: Just like having small children in a wedding, you have to be prepared for and completely OK with the fact that things may not go as planned. If you realize that and it doesn’t cause you stress, bring them along!! But if you want everything to go perfectly textbook, don’t forget, animals are unpredictable and may or may not behave how you envision!

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(Photo: Katrina Wallace Photographers)

Jo Ann Grant of Apropos Creations says: Before incorporating your dog babies into the wedding, figure out what role your pup will be playing and most importantly, make sure to contact the venue to verify if they allow pets.  If they do, great!  If not, ask if they would allow him/her to just do the ceremony. I had this experience recently and even though the venue didn’t allow doggies on the property at all, we were able to compromise: the dog was present only for the ceremony then had to be gone shortly after the ceremony (after the photos). We worked it out and everyone was happy!

Trista Guzman of BTS Event Management says: We recommend that the bride and groom appoint a family member or friend to be in charge of their dog.  This way there is someone in charge of bathroom duty, walking the little fur baby down the aisle, sitting with the him/her during ceremony, and making sure the pup gets back to the room safe and sound after the ceremony. This person should also check on the dog through out the evening so the bride and groom can soak up every minute of their wedding and don’t have to worry about being taken away from their special day to tend to the dog.
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(Photo: Ben & Kelly Photography, Wedding Coordinator: BTS Event Management, Location: The Phoenician)

Victoria Canada offered a few more tips for including dogs in your wedding:

– If your dog only understands commands in a language other than English, please let your coordinator know! It’s quite possible that your wedding planner will have to manage getting your dog down the aisle and if she knows some basic commands that your dog is familiar with, that will be super helpful.
-Let the resort know your dog is part of the ceremony and if your dog is staying on property, leave a note on the door alerting anyone coming in and out of the room that there is a dog in the room.  We had to help rescue a runaway dog once when a wedding guest did not close the room door after them.  The dog was in a new surrounding, got scared, and was running around the property.  Of course we went above and beyond and helped round up the runaway pup but it caused quite a stir! 
-Don’t forget to style your dog.  There are so many super cute leashes and collars that can coordinate with your wedding colors or theme. If you want to go with a classic tuxedo style, we really like these
Tips for including dogs in your wedding_Phoenix Bride and Groom_Arizona wedding_Ben and Kelly_dog
A few more tips for including dogs in your wedding:
-Consider your dog’s temperament. No matter how badly you want your pooch to be involved in your wedding, if he/she is skittish or doesn’t listen well to commands, skip the potential aisle drama and just have your furry baby hang out with you while you get ready.
 
-Let guests know in advance that your dog will be attending your wedding- some people have severe allergies that can be managed with advance notice.
 
-Your photographer should be in the know when it comes to including your dog at your wedding. Photographers typically discuss a must-have photo list with you prior to the wedding day so if there are particular pictures with your dog that are really important to you, let him/her know.

Remember, your dog’s level of inclusion is totally up to you and what you’re comfortable with (and what your venue is OK with)- some couples just have their pups with them while getting ready, some include them in their actual ceremony, and some have them by their sides the entire day. Just follow our tips for including dogs in your wedding and you’ll be all set!

Phoenix Bride & Groom, your complete Arizona wedding magazine and wedding planning resource 

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30
Oct
Arizona Wedding Vendor Spotlight: Vermilion Events and Design Group/T Weddings and Events
categories: Meet Our Friends, Wedding Inspiration, Wedding Resources

Wedding planner David Twigger of Vermilion Events and Design Group/T Weddings and Events is one of those people that you just KNOW is going to make your wedding planning experience better. He has a real passion for coordinating events and event design and is a constant presence in the Arizona wedding community as well. Since we are huge proponents of hiring a wedding planner to help you navigate the wedding planning process and provide expert guidance on your wedding day, we want you to get to know him better!

Where does your inspiration for planning events come from? I have a long and diverse history in the hospitality industry. Everything from hotels to DMC’s to private venues and this intricate combination of experience has fueled my love for creating events. The entire process is what I love. Taking an idea through the conception to design to execution is incredibly exhilarating for me.

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(Above photos: 3d Photography & Design)

What do you think makes your services and/or talents unique to the wedding industry? My diverse background makes me unique. I have planned and executed wedding from every standpoint. As a catering manager at a hotel or resort to running 2 private venues, to owning my own wedding planning and design company. This unique combination of experiences allows me to take my couples safely and productively through the entire process. Knowing what to ask for, what to look for and how to make it happen.

This is David at his own wedding- he and Emmanuel make such a great couple!

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(Above photos: Hagerty Photography)

As a wedding planner who has been in business for many years, David’s expertise has led him to planning events in a wide range of styles- he works at both the luxurious Montelucia Resort & Spa making grand ballroom weddings beautiful as well as making a private back yard wedding intimate and heartfelt.

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(Photos: Clark Photography, Location: Omni Scottsdale Resort & Spa Montelucia)

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(Photos: Minson Weddings)

What are your strengths as a wedding planner? I have been told I have 2 top strengths. 1 is thinking proactively. That comes from experience. Being able to think of not only what you are working on but being able to think how that piece will affect the next 2 steps down the road allows me to keep my couples happy. The second is the creativity. 7 National design awards show my passion for event design. I take this passion and talent and I direct that back towards my couple. I pride myself on putting the couple’s tastes, hobbies and personalities into their wedding. Each and every wedding that I do has their stamp on it. Making it pretty is nice, but it’s not personable – that is what I do.

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(Above photos: Rachel with Melissa Jill Photography)

What trends in weddings are you looking forward to this year? Trends are “trending” so fast right now, which tells me that wedding couples are taking their weddings back! I love this! A trend can inspire ideas but don’t lose yourself along the way. If I had to pick a couple, the organic  romanticism is refreshing to see. The naked cakes, the romantic dresses, the organic venue locations and settings. It is a step away from the full on rustic and adding a bit of simplicity into it. I am big on colors as well. I am predicting the next color of the year to be a brilliant shade of yellow. Yes Navy is hot right now but I see color next spring and yellow brings warmth, happiness and true beauty.

What do you want couples to know BEFORE they meet with you to get the most out of your initial consultation? I actually have created a “Getting to know you” sheet that I have couples fill out before we meet. It’s simple and fun, with questions like how did you meet, what do you like to do on Sunday afternoons and please describe your fiancé. It also has a couple of questions about the wedding itself. This allows me to really get to know the couple and to find out if they are on the same page about the wedding. You would be surprised how many couples assume they are but they each have different important parts they are focusing on. It’s fun!

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(Photo: Harley Bonham)

What do you think is the key to a fabulous wedding? I honestly think the MOST important part to a fabulous wedding is making sure you enjoy the wedding process. It’s not just about this one day. Some couples spend a year in the planning stage and this is a stressful or hectic process your day will be as well. Slow down, enjoy all the amazing things you get to do for your wedding. (oh and hire a planner!!:-)

Yes, you need a wedding planner. Connect with David and Vermilion Events and Design Group/T Weddings and Events:

Website / (480) 420-8923 / David@vermilionevents.com

Phoenix Bride & Groom, your complete Arizona wedding planning resource

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8
Sep
Wedding Planning Advice: Nix the Jitters
categories: from the consultants, real weddings, Tips and Advice

Since they’re typically deep “in the mix” with their couples before and during the wedding day, wedding planners often have the best perspective on how to make the day the very best it can be. The getting ready part of the day is one of those times that some couples forget to plan for but it shouldn’t be overlooked- it’s a really fun, anticipatory, and often reflective time to prepare before taking the leap into marriage and with just a bit of effort, it can be a time for memories just as precious as the rest of the day. Elite Circle wedding coordinator Cara Morrison of A Day to Cherish shares her top tips for this part of the wedding day:

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  1. Decide Who Will Be There: It takes quite a while for everyone to have their hair and makeup done, and to get on all your dresses. Make sure to surround yourself with people you know will make the day stress free and fun. If you’re stressing out while getting ready, it could put a damper on the rest of the day.
  2. Personalize the Space: You’ll want the room everyone is in to be tranquil and calming. Burn some candles to take the edge off and add a festive atmosphere. If candles aren’t allowed wherever you’re getting ready, try some reed diffusers.
  3. Set the Mood: Getting ready can feel like being in the locker room before a big game. To add to the fun mood, have each bridesmaid make a playlist of songs that are inspired by memories they share with you, it will lighten the stress and get everyone laughing and reminiscing.
  4. Supply Snacks: A big mistake many brides make is not eating much on their big day, usually due to the high stress. But that is a bad idea, as a balanced sugar level keeps stress under control. Keep fruit or veggie platters in the bridal suite to munch on throughout the day without creating a mess or filling you up too much. Also, having water, juice, and soda on hand is a good idea to keep everyone hydrated.
  5. Keep Entertained: Set a cheerful mood by playing a favorite movie in the background if there is a TV. Drink some herbal tea, which can help calm nerves. Ask each of the bridesmaids to contribute a favorite pampering product to a tray for everyone to share. Bring pictures from your bachelorette party and wedding showers to pass around while getting ready, it will be fun to reminisce in anticipation of the day ahead of you.

Thank you Cara for your invaluable advice (find out more about A Day to Cherish by visiting their website)!

Phoenix Bride & Groom magazine, your complete Arizona wedding planning resource

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10
Jul
Wedding Advice: Meeting with your Wedding Coordinator
categories: from the consultants, Tips and Advice, Wedding Resources

Meeting your potential wedding coordinator for the first time is both exciting and nerve wracking. On the one hand, you can’t wait to chat it up with someone who is just as passionate about weddings as you are but on the other hand, it can be a bit intimidating. You don’t have all the answers yet, you know baring some of your soul will be necessary, you might have some family or friend “dynamics” to disclose, and of course budget is going to come up, making many couples squirm at least a little bit.

But have no fear! Wedding coordinators don’t expect you to know what you’re doing or have all the answers—that’s what you need them for! We chatted with Arizona’s Elite Circle wedding coordinators for some tips on how to prepare for your first meeting with your coordinator and we think their tips will put you at ease.

Phoenix Bride and Groom_wedding coordinators_Hagerty Photography__J Starr Weddings

(Photographer: Hagerty Photography, Coordinator: J. Starr Stylized Weddings, Location: Boojum Tree Hidden Gardens, Stylist: Jennifer O’Bannon, Floral Design: Your Event Florist, Hair Styling and Makeup Artist: Babydoll Weddings, Gown: Schaffer’s, Rentals: Classic Party Rentals, Models: The Agency Arizona, Menswear: Ted Baker, Jewelry: Tiffany & Co., Props: Petite Party Studio)

Jennifer Starr of J. Starr Stylized Weddings recommends knowing the following before you meet up for the first time:

1.) What time of the year do you have in mind? I encourage you not to get “set” on a specific date if possible.

2.) What style are you looking for in your venue? Luxury Resort? Museum? Country Club, Modern? Private Home?

3.) Do you have a budget in mind? Is anyone contributing to your budget, or are you paying for it yourselves? If you have no idea to start, not to worry.

4.) What is the approximate size of your guest list?

5.) What aspects of the Wedding are most important to you? Culinary? Design/Décor? Entertainment?

Get more of Jennifer’s insights on her blog: “5 Questions to Consider Before Your Initial Wedding Planning Consultation

Phoenix Bride and Groom_wedding coordinators_Arizona wedding blog_Real wedding_ben and kelly photography

(Photo: Ben & Kelly Photography, Wedding Coordinator: BTS Event Management, Location: The Phoenician, Floral Design: Brady’s Floral Gallery)

BTS Event Management has 4 things you must know before meeting your potential wedding coordinator which should ease your nerves:

  • Budget – understand exactly how much money is available to be spent for the day of the wedding and any events leading up to or after the event
  • Design – it is important, even if you are not interested in the majority of the planning process, to know things that you like or even things that you don’t like.  It is our job to make sure that your wedding reflects you, your style and your personality.
  • Venue – whether you know your venue or not, ideas about what you are looking for will help us to know where to suggest
  • Involvement – know exactly how much or how little involvement you would like to be involved in the wedding planning process.  This will dictate how much or little you will need your wedding planner around for certain tasks.

Read BTS Event Management’s blog post “Meeting Your Wedding Planner” for more tips and advice

Victoria Canada Weddings and Events_Arizona Wedding Planner_Real Wedding_california wedding_Gavin Wade Photography_Pelican Hill_Newport_Reception (13)
(Coordinator: Victoria Canada Weddings & Events, Photography: Gavin Wade Photography, Location: Pelican Hill)
Victoria Canada Weddings & Events is on a mission to help couples planning their weddings be more savvy in their hiring process…owner Victoria shares several cautionary-based tips to help couples smartly navigate choosing their wedding planner:

-If you’re meeting with a coordinator for the first time, you were most likely referred to him/her or have seen their work online so we always say, “Know who you are working with”. Meet them in person or at the very least talk to them on the phone before signing a contract. And most of all, be mindful of how online personas can influence you. For example, if you base your decisions based on awards “earned”, you should do some research on the awards and how votes can be cast. Many awards can be won through purchased or solicited votes which doesn’t really tell you anything about the competency of the person you might hire for your wedding.

-When meeting in person or looking at social media profiles, be smart about what you are actually seeing. If you meet with a coordinator who is showing you a “pin board”, ask them if it’s their work. If they’re showing you pictures that seem to match your style but is not their actual work and they don’t tell you that, you should have a major red flag waving in your face.  You need to see weddings they have planned and styled themselves.

-Personality matters. Ask yourself (and really listen to your gut): Do you like the potential coordinator? You are going to be with this person on the wedding day and leading up to it for quite a bit of time.  As planners, it’s our job to be honest so are you still going to like (and respect) your coordinator when they are the bearer of bad news?

-Do you feel heard? At your meeting, did it seem like they really care about your vision and your story or do they seem to have a plan regardless of who is in front of them? Is this person capable and willing to understand and implement your vision, even if it’s not the “norm”?

-Is the coordinator both creative and organized? This is an important one. “Wow” ideas are only wow when your coordinator accomplishes what has been agreed upon.

-Can she/he be the bad cop for you? When you meet your coordinator for the first time, of course they will be pleasant but can they be tough too? You need a coordinator that is diplomatic but, without a doubt, in your corner. Hire someone who is desperate to make a name for themselves and you’ll get stuck with a coordinator that isn’t your advocate. If they’re more concerned about getting in good with a catering manager than being detail driven at your wedding, you’ll regret hiring them.

To help you find the right coordinator, ask these essential questions when you meet them:
-How long have you been in business?
-Do you have another job besides wedding planning or is this your full-time career?
-Do you carry current liability insurance?  (This is required at most properties and shows a commitment to their best businesses practices.  It also means that you will not get sued if someone slips and gets injured at your wedding.)
-What properties do you work at regularly?
-Do you have a tax exempt id?  This means that they can get items wholesale (you will most likely not get the wholesale price but it is way better than paying retail).  It also shows they pay their taxes.
-How long have your assistants worked with you?  Are they interns or have they gone through training?
-Has a client ever fired you?  If so, can you tell me the situation and how you handled it?
-Have you fired or wanted to fire a client and why?
Get more of Victoria’s no-nonsense advice and see her real weddings on the Victoria Canada Weddings & Events website

Phoenix Bride and Groom_Phoenix wedding magazine_Hagerty Photography_purple_reception ideas_signature cocktails (6)

(Location: Talavera Restaurant, Four Seasons Resort Scottsdale, Photographer: Hagerty Photography, Set Stylist and Coordinator: Sterling Weddings & Events, Stationery Specialist: The Event Essentials, Floral Design: Table Tops Etc., Rentals: Classic Party Rentals)

Care Schmidt of Sterling Weddings and Events adds: I think there is one really important item to consider: Personality. You want to have a really good sit down with your potential Planner, make sure they are someone you can trust and feel comfortable with. You will log a lot of planning time and you want to know you can talk to him/her about anything and trust they can make decisions for you if necessary.

Brides and grooms, you can see there are MANY factors to consider when choosing your wedding planner but rest assured, you’ll be in good hands when you choose to hire an Elite Circle wedding coordinator.

Phoenix Bride & Groom, your complete Arizona wedding planning resource

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